Unternehmen
Max-Planck-Institut für intelligente Systeme (Job via XING.com)
Über diese Stelle
47000 bis 62000 € Brutto/Jährlich
Tübingen
Festanstellung
Aufgaben
- Manage calendar, schedule meetings, and arrange conference-room bookings
- Greet visitors, handle incoming communication (emails, phone calls), and act as first point of contact for internal and external stakeholders
- Oversee mail and office supplies inventory
- Manage onboarding
- Coordinate travel itineraries, accommodations, and expense reports
- Track action items and follow up on deadlines to ensure timely delivery
- Prepare meeting minutes
- Liaise with HR, Finance, IT, and other departments
- Draft and distribute internal communications and announcements
- Maintain contact lists and employee data with a high degree of accuracy
- Process purchase orders
- Assist with budget tracking
- Facilitate the preparation of events, workshops, and talks
- Support international guests and visitors
- Provide ad hoc assistance on special projects (e.g., office moves)
Fähigkeiten
- A relevant qualification in office administration, e.g. commercial vocational training, foreign language assistance, project coordination, or a related field
- Proficiency with standard office software (e.g., Microsoft Office Suite) and willingness to learn new digital tools
- Fluency in both English and German (C1 level or higher) and excellent communication skills
- Ability to work independently, reliably, and in a structured manner
- Additional languages and previous experience in research, higher education or international environments are a plus
- A friendly and confident attitude and intercultural competence
- Commitment to providing high-quality service and strong problem-solving
- Flexibility to adapt to changing priorities, deadlines, and needs
- Ability to represent the institute in a professional and welcoming manner
Benefits
- Join a friendly, motivated, international, and diverse team
- Work in a modern building with state-of-the-art equipment and ergonomic workstations
- Flexible working hours and the possibility of mobile working
- Salary of up to EG 8 (TVöD Bund) based on qualifications and experience
- All social benefits of the public service apply
- Position initially limited to two years, with the possibility of extension
Standort
Adresse
72076 Tübingen, Deutschland